Terms & Conditions and Cancellation Policy
Please read this before filling the registration form. You will be asked to acknowledge that you have read and agreed to the terms and conditions below:
Chinmaya Mission San Jose is a non-profit organization.
In the sections below “I”, “me”, “myself” refers to any attendee in this registration, who is 18 years or older on August 4, 2021. Furthermore, the signer is signing on behalf of all such attendees in a registration.
In consideration for me and attendee(s) in my registration being permitted to participate in Twenty-Eighth Chinmaya Mission Mahasamadhi Aradhana Camp (“Camp”), to be held from July 29, 2021 through August 3, 2021 in, (Venue: Hyatt Regency, Burlingame, CA, US), related events and activities, the undersigned acknowledges and agrees that:
I hereby assume all of the risks of participating in any / all activities associated with this event including by way of example and not limitation, any risks that may arise from negligence or carelessness on the part of the persons or entities being released, from dangerous or defective equipment or property owned, maintained, or controlled by them or because of their possible liability without fault.
I acknowledge that this accident waiver and release of liability form will be used by the event holders, sponsors and organizers of the activity in which I may participate and that will govern my actions and responsibilities of said activity.
I acknowledge that I will be personally responsible for any damages caused to the rooms provided to me at the hotel, including and not limited to missing items in the room.
I do hereby, in consideration of the benefits to be derived, agree not to sue and hereby release, waive, discharge, hold harmless and indemnify Chinmaya Mission San Jose, its members of the Board of Trustees, individually and collectively, its officers, employees, agents, volunteers, and directors, from any and all liability, losses, claims, and causes of action of whatever nature, in law and equity, for any and all known or unknown bodily or personal injuries, death, damage to property, or other losses, and any consequences thereof, including costs, and attorneys’ fees, as may be sustained with our participation in Camp, whether by negligence or not, to the fullest extent permitted by law. It is understood that some activities in the camp site (incl. pool) involve an element of risk, and knowing those risks, I hereby assume full responsibility for bodily injury or property damage due to our negligence.
I acknowledge that Chinmaya Mission San Jose and their directors, officers, volunteers, representatives and agents are not responsible for errors, omissions, acts, or failures to act of any party or entity conducting a specific activity.
The camp coordinator and its executive body reserve the right, without incurring any liability to themselves or to Chinmaya Mission San Jose, to terminate the attendance of any member at any time during the Camp and also to have the attendee vacate the premises, in the event of any inappropriate conduct by the attendee or any unacceptable behavior causing injury to others or disturbance to the camp environment. In the event of any such incidents, determination and decision by the camp coordinator and the camp executive committee will be final.
Publicity Release Authorization:
I understand that photos and other images of me, my spouse and children taken during the Camp could be used in print advertisements and other forms of media, including social media, and I hereby consent to such use.
Emergency Medical Care / First Aid:
I hereby give my consent to provide any and all reasonable and necessary medical treatment for me and my child(ren). If I/We cannot be reached on time, I hereby authorize Chinmaya Mission to administer First Aid to me and my child(ren), in the event of an emergency/ minor injury/ accident and to obtain medical care through Paramedics and/or at a nearby hospital. I/We shall be responsible for all the medical expenses incurred in this regard.
- All requests for cancellations and refund should be sent to firstname.lastname@example.org
- Cancellations requests received before March 31, 2021 will be given complete refund of the fees paid.
- Cancellations until April 30, 2021 will receive a refund of the fees received after deducting 10% administrative fee.
- Cancellations from May 1, 2021 through June 30, 2021 will receive a refund of the fees received after deducting 50% administrative fee.
- There will be no refunds on or after July 1, 2021.